Sub- Recipients (SRs) PDF Print E-mail

Sub-Recipients (SRs)

What are they?

Clause 8 of the Fiduciary Arrangements for Grant Recipients recognises that a PR may use a number of implementing partners or sub-recipients (SRs) for program delivery. Sub-recipients often play a pivotal role in the implementation of program activities and the management of grant resources. As sub-contracted entities they are critical for the timely achievement of grant results. Given the often considerable number of SRs under a grant and the significant proportion of the grant’s budget that SRs are managing, it is vital that the PR has adequate capacities, resources, and systems in place to select appropriate entities, to support them in accessing capacity building, as necessary, and to provide effective oversight over SR performance during grant implementation.

Assessment of a PR’s sub-recipient management capacity

To assess a PR’s capacity to manage SRs, the LFA reviews the PR against the Global Fund’s minimum capacity requirements. PRs must have the following:

  • Effective systems for undertaking SR capacity assessments and providing technical support as needed, to ensure that any proposed SRs have the required capacities to implement the program activities
  • Adequate management arrangements that ensure adequate PR oversight of grant implementation at the SR level facilitating effective and timely program implementation and resource management by SRs.

    The  Sub-Recipient Management Assessment Tool outlines the issues of concern to LFAs.

    Appointment of sub-recipients by the PR

    Article 14 of the     Grant Agreement entered into between the Global Fund and the PR provides the conditions for appointing SRs; namely, that the PR:

    a) Assesses the capacity of each SR to implement program activities and report thereon, makes such assessments available to the Global Fund upon request, and selects each SR based on a positive assessment of that SR’s capacity to carry out the program activities being assigned to it and in a transparent documented manner

    b) Enters into a grant agreement with each SR creating obligations of the SR to the PR that are generally equivalent to those of the PR under the agreement, and which are designed to facilitate the compliance of the PR with the terms of the grant agreement;

    c) Makes a copy of each SR grant agreement available to the Global Fund upon request; and

    d) Maintains and complies with a system to monitor the performance of SRs and assure regular reporting from them in accordance with the grant agreement.

    The agreement between the PR and the SR referred to in point b) above generally takes the form of a memorandum of understanding that sets out not only contractual obligations but also operational arrangements for communication, coordination, reporting and other issues of mutual interest.
Last Updated on Thursday, 16 April 2009 13:48
 

Go to Article

Banner